I was told that setup can begin at 4PM, recording can begin at 5 and drums have to stop at 9. We can do overdubs till 11PM. The guy who owns the place rents out the downstairs as office space which is why we cant set up earlier. Should I ask to come earlier to get started with drum tuning and everything?
Hang on!
"So my band won a Battle of the Bands last month and as a prize we got a day of free studio time."
This will have to be the shortest day in the history of recording studios. A day at my studio is 10 hrs start and finish whenever. My Maths makes your day 6 hours. See if you can set up gear earlier even if it means no sound, you can set up amps drums and mics and the engineer can do a line check etc before you fire up any sound. Then at 5 pm you are ready to rock with just a quick sound check.
Looking at how much time you don't have I would go to my original suggestion and do 1 song really well.
You know I used to sponsor a band comp for years, I stopped because the winners always wanted to come in for the day (10hrs) and record as much stuff as they could possibly cram in. Stress for me and stress for the band and usually ended up with a half cocked recording of a rehearsal, which my name ended up on. Where they could have come in for a day and record a great song and been happy with it.
One band told me that they were gong to record 20 songs in the day, they were well rehearsed and could do it live. They set up, I quickly did a sound check (it was more like a live gig then a studio set up) they recorded everything live, did not listen back to anything, often messed up songs and quickly redid them, no lunch breaks, the singer could hardly talk at the end, and with 2 mins to go we had 20 songs recorded. They ran into the control room and said, "Told you we could do it" my answer "so when do we mix the 20 songs" band, "MIX! Do we have to mix the songs? Whats mixing?" LOL even with quick mixes there will be 2 days work here.
Please listen to advise, less is more in this situation, also more fun and less stress.
Alan.